The basics of a successful anniversary ceremony | From planning and preparation to the actual process and points to note

Introduction

The company holds a wide variety of events, from traditional annual events such as New Year's parties to commemorative ceremonies to celebrate the completion of new building buildings.

These company events and celebrations are important opportunities to express gratitude and motivate employees.

This time, we will be explaining basic etiquette and preparations to make company events and celebrations more meaningful, aimed at young employees who have been put in charge of company events.

Since there will be many opportunities to invite people from outside the company, including business partners, it is important for the company to take great care to ensure that no mistakes are made.

What is the Founding Anniversary Ceremony?

We hold celebration events to mark memorable milestones such as the 10th and 20th anniversaries of the company's founding.

We would like to invite our valued business partners who have been so helpful to us on a daily basis, and use this opportunity to convey our deep gratitude for having enabled us to operate our company up to this day, and to ask for their continued support and cooperation in the future.

Preparation for the ceremony

First, each department will make a list of potential guests, which will then be reviewed by the executives and the president before the official guests are selected.

Next, we will move on to arranging the ceremony venue. The size of the venue will be determined based on the number of guests invited, but it is important to select a location that is easily accessible by public transportation, out of consideration for all attendees.

Once these details have been decided, the invitations will be created and sent out.

Presentation of commemorative gifts

On the day of the ceremony, a commemorative gift will be presented.

After the ceremony, give each guest a gift and thank them for attending today.

It will be crowded when exiting, so it is important to be polite and quick.

It is a good idea to present souvenirs to participating employees after the guests have left.

How to write an invitation (example)

In the invitation, express your gratitude and explain the purpose of the event. Don't forget to also include the date, time, and a map of the venue.

1. Greetings and purpose of the celebration

Dear Sir/Madam,

We are pleased to hear that your company is doing well during this period.
Well, thanks to you, our company will be holding ○○○ on the coming ●th ●.

We are deeply grateful for this, as it is the fruit of your kind support and consideration.

We would like to hold a commemorative celebration to express our gratitude to you. We apologize for the inconvenience, but we hope you will be kind enough to attend. We would like to begin by offering this brief notice.

Sincerely yours

Reiwa ● year ● month ● day Co., Ltd. ○○
Representative Director ○○○

2. Date and time and venue map

Notes

Date and time: Reiwa year, month, day (day of the week)
XXX to XXX *XXX to XXX: Ceremony XXX to XXX: Celebration party

Venue: XX Room, XX Hotel
Tokyo XX Ward XX
TEL:

We apologize for the inconvenience, but please let us know if you will be attending by the enclosed postcard by the date specified.

Basic etiquette for guests

Please consult with your supervisor regarding attendance

When you receive an invitation to a company event or celebration from a business partner, you should first consult with your immediate supervisor.

Even if you receive an invitation in your personal name from a close business partner, it is an invitation that is only given because of the relationship between our companies. Please refrain from deciding whether or not to attend based solely on your own judgment.

It is also important to respond to the invitation as soon as possible.

Celebration of the celebration

When invited to anniversaries or celebrations for new company buildings, we give gifts and money as congratulatory gifts.

Appropriate gifts for the celebration include artwork, celebratory alcohol, wreaths, etc. However, if you are sending a wreath, be sure to discuss this with the other party in advance, as the venue may have restrictions.

If cash is to be given or the invitation states that a gift will be declined, consult with your supervisor and make a decision based on precedent.